Everything an approval
control room needs.
One workspace. Every approval pinned to a version number. Every edit tracked. Every reviewer accountable. Every lock recorded.
Version-tied approvals
Approvals reference v1.0, v1.1, v2.0. Not the document at large. Reviewers know exactly which words they're saying yes to, every time.
- Major (v2.0) and minor (v1.1) version numbering
- Every edit creates a new version with attribution and timestamp
- Side-by-side compare between any two versions
- "What changed since I last approved" view per reviewer
Automatic staleness detection
If the text changes after sign-off, or if any section a reviewer is scoped to changes, their approval automatically goes stale and they get notified.
- Stale state surfaces on the dashboard and in the workspace header
- Per-reviewer diff: what specifically changed since their approval
- Lock button refuses to fire while any required approval is stale
- Re-approval is a single click. No re-routing the document
Section-scoped review
Legal approves Forward-Looking. CFO approves numbers. CEO approves quotes. Marketing approves headlines. Each scope tracks independently.
- Ten sections: headline, sub-headline, dateline, body, executive quote, boilerplate, forward-looking, media contact, investor contact, attachments. Each addressable on its own
- A reviewer's approval only resets when their scope changes
- Whole-document approvals for executives who own the final yes
Comments & suggested edits
Reviewers can highlight text, leave comments, @-mention teammates, or propose replacement language without touching the official draft.
- Suggested edits go through accept/reject. The editor stays in control of the draft
- Unresolved comments block the final lock
- Mentions trigger email and in-app notifications
- Comments carry forward across versions with anchored context
External reviewer links
Send a single secure link to outside counsel, the client, or the agency. They review, comment, and approve without seeing any of your other materials.
- Token-scoped links: one release, no org access
- Approve / request changes / comment-only modes
- Optional expiry and one-time-use enforcement
- Full activity logged exactly like internal reviewers
Signoff Certificate
Every locked release generates a Signoff Certificate: the final approved text, every approver, every timestamp, the full version history, and a unique certificate ID.
- Downloadable as PDF
- Confirms no changes were made after final approval
- Includes unresolved-comments declaration
- Permanent and disclosable in litigation
Exports & copy buttons
Leave with the file you actually need. Microsoft Word (real .docx, not HTML-flavored .doc), PDF, HTML, plain text, and clean wire-service formats. Plus one-click copy buttons for newsroom and social variants.
- Word (.docx), PDF, HTML, .txt, wire-service plain text
- Copy final release / newsroom version / social summary
- Structured for future WordPress, Webflow, LinkedIn, PR Newswire, Business Wire integrations
Activity log & notifications
Every edit, comment, approval, lock, and export is recorded against the release. The right people get notified at the right moment: invites, mentions, re-approval requests, ready-to-lock.
- Per-release activity timeline
- Email notifications for invites, mentions, re-approval requests, ready-to-lock
- Slack and Microsoft Teams hooks on the roadmap
- Audit-quality export of activity for compliance review
Get every feature on the free tier.
Versions, staleness, certificate, exports, external links. All on the free plan. Pricing is for scale and admin controls, not the core.